Privacy Policy
This Privacy Policy is here to help you understand how we collect, use, disclose, and process your Personal Data (as defined below). We also describe your choices and rights with respect to how we process that Personal Data. Please read this policy carefully.
Effective Date
This Privacy Policy is effective as of September 15, 2023.
Scope and Acknowledgment
This Policy applies to our “Services”, which include our website at ottobremer.org (including any subdomains or mobile versions of the “Site”) and our web-based Application Portal and related services.
This website is operated by the Otto Bremer Trust (“OBT”, “Company”, “us”, “our”, or “we”), a Minnesota 501(c)(3) trust with offices at 30 E. 7th St. Ste. 2900, St. Paul, Minnesota, 55101. You can contact us using the information below.
Any capitalized term not defined in this Policy will have the definition provided in our Terms of Use.
Your use of our Services indicates your acknowledgment of the practices described in this Policy.
Third Parties
This Policy reflects only how we process Personal Data through our Services. This Policy does not apply to information processed on behalf of third parties, for example, when you visit a third-party website or interact with third-party services, unless those parties collect or process information on our behalf. Please review any relevant third party’s privacy policy for information regarding their privacy practices.
Collection and Use of Personal Data
Personal Data We Collect
In order to provide our Services, we may collect and process information that relates to identified or identifiable individuals (“Personal Data”). We collect and process the following categories of Personal Data (note that specific Personal Data elements are examples and may change):
Identity Data. Personal Data about you and your identity, such as your name, username, biographic/profile data, organizational affiliations, and other Personal Data you may provide on registration forms or as part of an account profile.
Contact Data. Identity Data used to contact an individual; e.g. email address, physical address, or phone number.
Device/Network Data. Personal Data relating to your device, browser, or application; e.g. IP addresses, MAC addresses, OS device identifiers, identifiers from cookies, session history and similar metadata, and other data generated through applications and browsers, including via cookies and similar technologies.
User Content. Personal Data included in content provided by users of the Services in any free-form or unstructured format, such as in a “contact us” box, free text field, in a file or document, or messages to us.
How We Collect Personal Data
We collect Personal Data from various sources based on the context in which the Personal Data will be processed:
Data we collect from you. We collect Personal Data from you directly; for example, when you input information into an online form or contact us directly.
Data collected automatically. We may collect certain Personal Data automatically. For example, we collect Device/Network Data automatically using cookies and similar technologies when you use our Services, access our Sites, or when you open our marketing communications.
How We Process Personal Data
Subscription and Account Registration
You may register and create an account in order to use our Services. If you choose to register, we will process Identity Data and Contact Data in connection with the creation, operation, and maintenance of that account. We may also collect certain User Content from you, for example, in response to a request for data, information, file uploads, or similar matters. We use this Identity Data, Contact Data, and User Content as necessary to create, maintain, and provide you with important information about your account, and to otherwise provide the services and features Customers or that users request.
Service Use
When you use our Service, we automatically collect and process Device Data and Usage Data. We use this data as necessary to initiate or fulfill your requests for certain features or functions through our Service, such as delivering pages, logging activities for security purposes, etc.
In addition to Device Data and Usage Data, we may also collect and process Contact Data and Identity Data that we collect, create, and/or receive (including through the use of cookies and similar technologies, subject to any necessary consents required under applicable law). For more information, please review our Cookies and Similar Technologies section below.
Informational or Promotional Communications
We may process Identity Data, Device/Network Data, and Contact Data in connection with email communications relating to the Service, or if we send you promotional communications. You may receive such communications if you register for an account, choose to receive such communications, or engage in a transaction allowing us to send you those communications. We may also automatically collect Device/Network Data when you open or interact with those communications so that we can better understand engagement with our communications.
Subject to your rights and choices, we use Identity Data and Contact Data as necessary to customize, deliver, and otherwise deliver communications. Additionally, we may process Device/Network Data from devices receiving those communications as part of our business interests in understanding whether our emails are opened or other aspects of engagement with such communications.
Contact Us
When you contact us though the Site using a “contact us” box or via email, we process Personal Data such as Identity Data, Device/Network Data, and any Personal Data contained within any User Content. We use Identity Data, Contact Data, and User Content as necessary to communicate with you about the subject matter of your request and related matters.
Feedback and Surveys
We generally process Identity Data, Contact Data, and User Content collected in connection with Customer surveys or questionnaires. We generally process this Personal Data as necessary to respond to Customer requests/concerns, to create aggregate analytics regarding customer satisfaction and customer business practices, and to improve our services. We may also store and analyze feedback for our purposes, for example, to personalize our Service.
Cookies and Similar Tracking Technologies
We, and certain third parties, automatically collect and process Identity Data, Contact Data, and Device/Network Data when you interact with cookies and similar technologies on our Services. We may receive this data from third parties to the extent allowed by the applicable partner. Please note that the privacy policies of third parties may also apply to these technologies and the Personal Data collected through them.
Subject to your rights & choices, we may use this information as follows:
- for “essential” or “functional” purposes, such as to enable certain features of the Services, or keeping you logged in during your session;
- for “analytics” purposes, such as to analyze the traffic to and usage of our Website for example, how many people have looked at a page, how visitors move around the Website, what website they visited prior to visiting ours, and use this information to understand user behaviors and improve the design and functionality of the Website); estimate our audience size and usage patterns; store information about your preferences, allowing us to customize our Website according to your individual interests; speed up your searches, or recognize your device when you return to our Website.
Note: Some of these technologies can be used to identify you across platforms, devices, sites, and services.
Business Purposes of Processing
In addition to the processing described above, we generally process Personal Data for several common purposes in connection with our business. For example, we process your Personal Data:
- To provide our Services and fulfill our obligations to you
- To provide, improve, and secure our Services
- To enable and improve our customer service
- To comply with the law, and in the public interest
Please see below for more information regarding the purposes for which we process your Personal Data.
Operate our Services and Fulfill Obligations
We process any Personal Data as is necessary to provide the Services, and as otherwise necessary to fulfill our obligations to you, e.g. to provide you with the information, features, and services you request.
Internal Processes and Services Improvement
We may use any Personal Data we process through our Services as necessary in connection with our improvement of the design of our Services, understanding how our Services are used or function, for customer service purposes, in connection with the creation and analysis of logs and metadata relating to service use, and for ensuring the security and stability of the Services. Additionally, we may use Personal Data to understand what parts of our Services are most relevant to users, how users interact with various aspects of our Services, how our Services perform or fail to perform, etc.; or we may analyze use of the Services to determine if there are specific activities that might indicate an information security risk to the Services or our users.
Aggregate Analytics
We process Personal Data as necessary in connection with our creation of aggregate analytics relating to how our Services are used, the pages users view, to create service delivery metrics, and to create other reports regarding the use of our Services, and other similar information and metrics. The resulting aggregate data will not contain information from which an individual may be readily identified.
Compliance, Safety, and Public Interest
Note that we may, without your consent or further notice to you, and to the extent required or permitted by law, process any Personal Data subject to this Policy for purposes determined to be in the public interest or otherwise required by law. For example, we may process information as necessary to fulfill our legal obligations, to protect the vital interests of any individuals, or otherwise in the public interest or as required by a public authority. Please see the data sharing section for more information about how we disclose Personal Data in extraordinary circumstances.
Other Processing of Personal Data
If we process Personal Data in connection with our Services in a way not described in this Policy, this Policy will still apply generally (e.g., with respect to users’ rights and choices) unless otherwise stated when you provide it.
Data Sharing
Information we collect may be shared with a variety of parties, depending upon the purpose for and context in which that information was provided. We generally transfer data to the categories of recipients or in connection with specific business purposes, each described below.
Business Purposes
In connection with our general business operations, service improvements, to enable certain features, and in connection with our other lawful business interests, we may share Personal Data with service providers or subprocessors who provide certain services or process data on our behalf. For example, we may use cloud-based hosting providers to host our Services or disclose information as part of our own internal operations, such as security operations, internal research, etc.)
Affiliates
In order to streamline certain business operations and develop services that better meet the interests and needs of our customers, we may share your Personal Data with any of our current or future affiliated entities, subsidiaries, and parent companies.
Corporate Events
Your Personal Data may be processed in the event that we go through a business transition, such as a merger, acquisition, liquidation, or sale of all or a portion of our assets. For example, Personal Data may be part of the assets transferred, or may be disclosed (subject to confidentiality restrictions) during the due diligence process for a potential transaction.
Legal Disclosures
In limited circumstances, we may, without notice or your consent, access and disclose your Personal Data, any communications sent or received by you, and any other information that we may have about you to the extent we believe such disclosure is legally required, to prevent or respond to a crime, to investigate violations of our Terms of Use, or in the vital interests of us or any person. Note that these disclosures may be made to governments that do not ensure the same degree of protection of your Personal Data as your home jurisdiction. We may, in our sole discretion (but without any obligation), object to the disclosure of your Personal Data to such parties.
Your Rights and Choices
Your Rights
Applicable law may grant you rights in your Personal Data. These rights vary based on your location, state/country of residence, and may be limited by or subject to our own rights in your Personal Data. In cases where we process Personal Data on our own behalf, you may exercise rights you have by contacting us at news@ottobremer.org.
All rights requests we receive directly must be verified to ensure that the individual making the request is authorized to make that request, to reduce fraud, and to ensure the security of your Personal Data. We may require that you log in to your account or verify that you have access to your account or the email on file in order to verify your identity. If an agent is submitting the request on your behalf, we reserve the right to validate the agent’s authority to act on your behalf.
Note: We are able to fulfill rights requests regarding Personal Data that we control or process. We may not have access to or control over Personal Data controlled by third parties. Please contact the third party directly to exercise your rights in third-party-controlled information.
Your Choices
You may have the following choices regarding the Personal Data we process, to the extent required under applicable law:
Consent. If you consent to processing, you may withdraw your consent at any time. You may be required to close your account in order to withdraw consent where your consent is necessary to perform essential aspects of our Services.
Direct Marketing. You have the choice to opt out of or withdraw your consent to marketing communications. You may have a legal right not to receive such messages in certain circumstances, in which case you will only receive direct marketing communications if you consent. You may exercise your choice via the links in our communications or by contacting us regarding direct marketing.
Cookies and Similar Tech. Our Sites do not respond to your browser’s do-not-track request. If you do not want information collected through the use of cookies, you can manage/deny cookies (and certain technologies) using your browser’s settings menu. You must opt out of third-party services directly via the third party. For example, to opt out of Google’s analytic and marketing services, visit Google Analytics Terms of Use, the Google Privacy Policy, or Google Analytics Opt-Out.
Other Processing. You may have the right under applicable law to object to our processing of your Personal Data for certain purposes, including, without limitation, situations where we process in accordance with our business interests. You may do so by contacting us regarding data rights requests. Note that we may not be required to cease processing based solely on your objection.
Security
We implement and maintain reasonable security measures to safeguard the Personal Data you provide us. However, we sometimes share Personal Data with third parties as noted above, and though we may enter contracts to help ensure security, we do control third parties’ security processes. We do not warrant perfect security, and we do not provide any guarantee that your Personal Data or any other information you provide us will remain secure.
Data Retention
We retain information for so long as it, in our discretion, remains relevant to its purpose, and in any event, for so long as is required by law. We will review retention periods periodically, and may sometimes pseudonymize or anonymize data held for longer periods, if appropriate.
Minors
Our Services are neither directed at nor intended for use by minors under the age of majority in the relevant jurisdiction. Further, we do not knowingly collect Personal Data from such individuals. If we learn that we have inadvertently done so, we will promptly delete it.
International Transfers
We operate in and use service providers located in the United States. If you are located outside the U.S., your Personal Data may be processed in the U.S. The U.S. may not provide the same legal protections guaranteed to Personal Data in foreign countries. Contact us for more information regarding transfers of data to the U.S.
Changes to Our Policy
We may change this Policy from time to time. Please visit this page regularly so that you are aware of our latest updates. Your use of the Services following notice of any changes indicates acceptance of any changes.
Contact Us
Feel free to contact us with questions or concerns using the appropriate address below.
Otto Bremer Trust
30 E. 7th St. Ste. 2900, St. Paul, Minnesota, 55101
651-227-8036
news@ottobremer.org